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How a Secure Digital Workspace Solution will Simplify Your IT


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A lot has changed since we were children. Children no longer spend all day outside harassing the neighbours and it’s not the norm for cars to stall halfway up every hill. You can book a train ticket on your phone, order a takeaway online and find your way around a foreign city without having to buy a map or ask for directions in the wrong language. In fact, there’s an entire industry of young people whose sole jobs are to create videos, write blog posts and take Instagram photos for their thousands, sometimes millions, of online followers. And these influencers make your entire month’s rent just by posting one sponsored photo. How crazy is that?

The idea of ‘work’ has changed just as much. When we were children, our parents (usually our fathers, because that’s how it was back then) would come home late from a 12-hour shift, exhausted and with frayed nerves, having spent the day in a grey room the size of a teacup doing nothing of particular note. And that’s if they were lucky; sometimes those 12 hours were overnight, so your mother would send you out to play into the freezing rain to give him a few hours of undisturbed sleep during the day before it started all over again. And that’s just how it was, day in, day out; barely making ends meet until they turned 60 and got to retire.

For the most part, that’s not the case anymore, thank god. Work is no longer a tedious, mind-numbing 12 hours; we’ve got robots for that! The idea of ‘work’ has moved from what we go to, to what we actually do. Realistically, what do you need to get done that absolutely can’t be accomplished in your pjs, on the couch, watching Jeremy Kyle reruns? Not a whole lot. And then there are those who can’t stand being in one place for more than a meeting, flitting from one building to another, one city to another, one country to another. And it’s (mostly) thanks to digital workspaces. IT has always been designed to make life that bit easier. From the humble eat-your-finger rotary phone and the computer the size of a closet, to Google Maps and Uber; IT brings with it an improvement- even if that’s ordering a McDonalds through your Deliveroo app instead of on the computer. Unless, of course, we’re talking about the iPhone; nothing really changes year in, year out, aside from how many functions you can squeeze into a jack, and how much more screen space there is for you to break when you drop the damn thing trying to charge it while listening to Spotify. Digital workspaces, such as Citrix Workspace, play into this idea of increased simplicity, ultimately reducing the challenges that have been known to cause issues for all those involved. IT management becomes far simpler for the IT teams, while delivering a better experience for your end user.

Work securely, even on the go
It takes more than sitting in an office to make the world around us tick. But with that freedom comes a security risk that no IT department wants to face. It’s in the name; a secure digital workspace solution is, well, secure. Users are able to access their apps, data and desktops securely from wherever their ‘office’ happens to be that day- be it a McDonalds, a petrol station or their sofa (wifi not included). And since the workspace is device-transferrable, you can trust that they’ll be safe, regardless of whether they’re using a company-supplied laptop or their own device. And that security also translates to any network.

For the IT department, it allows users to do their thing without having to manually intrude in their working days, while you manage and monitor what they do through one control panel. With a single sign-on, the secure digital perimeter will follow your users wherever they are, giving you the peace of mind of contextual access that guarantees that they won’t be accessing what they shouldn’t. Because unified endpoint management comes built-in, a lot of the usual day-to-day management can be done automatically, such as the actions that are to be taken when a user violates certain rules. It basically gives you powers of god, from wherever you happen to be working. Remote wiping a device? Setting it to out-of-compliance? Revoking the device? Sending a notification to a user to correct an issue? You have the power.

Control the risk for your user
Shadow IT is an issue that has exploded in the workplace in recent years. While we have been lucky to experience so much new and amazing software to make our daily tasks faster and easier, often it proves to be too complex for the end user. Instead of making use of these monitored, regulated technologies, users are migrating to free, unsecured software (such as Dropbox or Google Drive), essentially creating an even bigger problem that what you had in the first place. And the worst part is, your IT team probably doesn’t even know about them. Is it that surprising that users are the number one reason for a security breach in an organisation? Hardly.

A good digital workspace solution will have a better, easy-to navigate file-sharing system. Let’s face it, a lot of users aren’t the most technical, and don’t want to spend half an hour trying to share a document with Stacy from HR who sits two doors down. You’d be faster to print it and send via paper plane. At Cetus, we usually set our customers up with Citrix ShareFile. It’s super easy to upload your documents for easy backup (don’t you know how important it is?) and share with other users. Store, share and sync your documents quickly across all of your devices to collaborate with colleagues and customers alike. I particularly like being able to upload a document and be able to share it with someone externally, all by using a link. And it’s just as easy to give the access some parameters; requiring the other person to supply their email to view it, or only give them a certain window to access the documents.

And since security is incorporated into the very DNA of Citrix Workspace, IT will always remain in control. Use closed-loop analytics to track user behaviour and automatically implement security protocols, giving your users all of the flexibility to work effortlessly, while being sure that everything is safe.

Access your data, wherever
With all of this cloud business being so new, a lot of organisations are trying to leverage as best they can while still working in a largely-oblivious environment. As with all things that are brilliant and new, it can take a while to get your head around all the fabulous features of cloud. As a result, it’s not unusual to go searching across your hard drives, clouds, network drives and other solutions for one single document, before giving up and Skyping the person next to you in shame and asking if they’ve seen it recently. It’s a bit of a nightmare, the amount of times you have to ask the person beside you for a document on a daily basis counts as a conversation and it’s impossible to manage everything. Welcome to the world of cloud!

Make sure to find a secure digital workspace solution that allows a simplified access to your files, creating a seamless sync across all of your apps, cloud providers, devices, company servers and content management systems already in place.
Since organisations are all different, it’s important that your digital workspace solution molds itself to you. Your storage needs and requirements will vary from other organisations and industries. Whether you have to host your data on premises for regulatory reasons, or on the cloud, with a digital workspace you have the option to flex to suit the needs of your organisation through one workspace.

Make it easy with single sign-on
Possibly one of the best features of a digital workspace is single sign-on. Because it brings together your apps, data, services and all of your devices regardless of clouds and data centres, you no longer have to worry about managing multiple security protocols. Sign in once with your organisation credentials and you have full access to everything.

Your secure digital workspace solution should work for you, by increasing flexibility, visibility and managements of everything, making everyone happy from the end user to your IT team. As a Citrix Platinum Partner, we have the expertise to bring you the best that Citrix has to offer. Have a chat with our friendly specialists to see what we can do to give you all of the benefits a secure digital workspace solution has to offer, so that you can start working smarter.

Speak to an expert

Directors-9619Missy Beaudelot – Digital Marketing Executive
With a background in journalism and an interest in all things tech, Missy keeps our social media in check while monitoring our websites and developing our digital presence.

 

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