So you’ve finally agreed to try out The Cloud. You’ve read plenty of articles that you may not necessarily understand. You’ve heard plenty of chat about the possibilities, the increased security, and the savings that go along with it. But where do you actually start in Your Journey To The Cloud? This week I’ve given up entirely on counting (if you’ve missed this disaster and this almost-disaster go catch up) and I bring to you your simple step-by-step guide to moving to the cloud. I’ll make it as easy as possible, I promise.
Decide what you’re looking for
First of all, there’s no point in throwing yourself into the IT cloud solution craze unless you know what you’re looking to achieve. The cloud may sound like an exciting upgrade, exotic almost, the solution to all of your problems- but you need to decide what those problems are first. Have a sit down with your team and decide what the cloud could do to improve the way that they work. To be able to spend one day a week in a café instead of the office, and have access to all of your files and applications without worrying about being hacked? Do you want almost-instantaneous disaster recovery options? Fire, flood, forgotten door keys; your data at a second location will only ever be a flick of a switch away- and sometimes that switch will be automatic anyway. There are so many reasons to move to cloud, and I’ve popped them all into a dedicated blog post right here, just in case you missed it.
Choose the right cloud provider
Just as important; you need to evaluate your options when it comes to your vendor and IT solutions provider options. Don’t just focus on the bigger, ‘mainstream’ ones; they might not necessarily provide what you require. At Cetus Solutions, we work closely with and recommend, Citrix and Azure. However, depending on what you’re looking for, we can add a few into the mix to design a unique, bespoke IT solution that works for you. While every vendor has its strengths and weaknesses, we combine several to make sure all of your boxes get ticked. We consider disaster recovery, scalability, and what capacity demands you have and will end up needing in the future. Then you need to think about cost. This is a complicated one, don’t just make up your mind from a pricing page. You need to consider how your applications will operate in the cloud and be weary of ‘hidden charges’ like bandwidth, API calls and messages sent.
Move your files and data to the cloud
It is so important to start your transition nice and easy. There’s no point in throwing everything you have into the air, hoping to catch a cloud unawares. That will just lead to a lot of headaches and potential disaster, and that’s not what cloud is all about. Begin small, by moving just your files and data to the cloud. It’s best to start off with your files because that’s how your business runs, and the way that they’re currently being stored might be outdated, unsecure and possibly even inefficient. Cloud-based file sharing requires only minimal change to your systems, but since it affects every department in your organisation, it means that you make a bigger impact with little effort or cost. I told you we’d make it simple. Your employees (and you, too) will love the ease in storing, coordinating and sharing all of the documentation that they need. And since it’s a mobile workspace, you will all be able to do all that across all of your various devices. Nice.
It’s monumentally to important to get this step right though; you have to find the best IT solutions provider that will make file transfer an easy thing. If your employees find it difficult, they will only end up turning to other personal apps to do the same thing. These ‘shadow IT’ options are a nightmare for things like security, and with the threat of GDPR looming, it’s a threat that could cost you more than just your reputation. Besides, business-class solutions like the ones we provide at Cetus Solutions are far more integrated to maximise workflow. It’s best to trust the experts.
Move your applications to the cloud
Ok, you’ve managed the first big step. To be honest, that was actually really only sticking your toe into the pool of possibilities with cloud, and now it’s time to jump right in. It will only get easier from here! (in theory, but I’m not making any promises) With all of your files and data being kept nice and safe and warm in the cloud, it’s time to move your applications to the cloud. The thing about your apps in the cloud is that instead of being distributed to your employees through old-fashioned CD roms that install what they need (isn’t that a laughable thought in this day and age?), cloud management is centralised. Think simple, think easy, think never-going-to-hear-moans-about-updates-again. Just patch it up once, update it once and everyone is on the same plane. Hurrah. Start with the least critical applications, and familiarise yourself with the process- not that there will be much of a difference. There, that wasn’t so hard, was it?
Move your desktops to the cloud
Last critical step, I promise. It’s not even that complicated, really. With your data, files and now applications stored carefully in the cloud, it’s time to take a step back. No more installing and maintaining operating systems, software and apps one by one on every computer, because it’s time to transfer your desktops to the cloud. This is possibly the most exciting part; cloud desktops basically virtualise everything on your employees’ desktops as soon as they boot them up. And this includes updates; how awesome is that? Any update you can think of, you’ll never have to worry about again; Windows, apps, files, nothing. And with a desktop on the cloud, it’s like having the same desktop no matter what device you’re working from.
So there you have it. But then, what do you actually have? We like to call it a digital workspace; encompassing all the data and applications you need to get your job done, in one desktop that follows you wherever you go. The simplest way to move your systems to the cloud. Here at Cetus Solutions, we don’t do complicated and we don’t do out of date. If you’re thinking of moving to cloud, or even if you want a more thorough breakdown of exactly how easy it is to transition to the cloud, make sure to talk to one of our experts today.
Missy Beaudelot – Digital Marketing Executive
With a background in journalism and an interest in all things tech, Missy keeps our social media in check while monitoring our websites and developing our digital presence.